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Frequently Asked Questions
 
About PubPedia.com and Membership
 
Creating Documents
1. What are private documents?
2. What are public documents?
3. Can I update my document title and description?
4. Can I change the document folder?
5. Can I re-upload my document file?
6. How do I share my document with other users?
7. What are sharing access levels?
8. What are "check in" and "check out"?
9. What are categories?
10. Can I duplicate my document?
11. What are versions?
12. Can I share my versions?
13. Can I publish my versions?
14. Can I delete my document?
15. Can I expose my private document to the public without releasing it?
 
Managing Documents
1. What are the features of this site?
2. Who can benefit from using this site?
3. Do I need to be a member to use this site?
4. Does it cost to sign up?
5. What type of personal information does it collect to be a member?
6. Can I create two different accounts using the same email address?
7. Can I advertise on this site?
8. Can you customize this application for private or government organizations?
 
 
What are private documents?
Documents are either private or public. When you create a document, it is private by default, meaning only you can view and manage your own document. You can choose to share your private document by inviting others to access your document.
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What are public documents?
The public documents can be accessed by anyone on the internet, not just members of this site. You can release your document to the public, but it must be approved by the site administrator. The approval is based on the content of your document and can be disapproved if it contains inappropriate information such as pornography or offensive context. Once approved the document is public.
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Can I update my document title and description?
Yes, you can change your document title and description at anytime.
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Can I change the document folder?
Yes, you can change your document folder at anytime.
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Can I re-upload my document file?
For private documents, you can always re-upload your document file to replace the existing content. For public documents, the contents are final. You cannot update the public document contents.
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How do I share my document with other users?
You can share your document by sending a sharing invitation to one user at a time. The user can be selected from your contact list or by entering an user ID. The recipient must accept your invitation in order to share your document.
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What are sharing access levels?
When sharing your private document you have an option to grant either "read only" or "read/write" access to other users. For public documents, only "read only" is allowed, meaning the shared users can only view and document content. The "read/write" access allows other users to upload a file to overwrite your existing file.
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What are "check in" and "check out"?
If at least one user, other than you, has a "read/write" access to your document, the system automatically activates the content control process. This constitutes that only one person can check out your document at a time and update your file. Others who have the "read/write" access can only view the content until the file is "checked in". The owner of the document, which is you, have the authority to cancel the "check out" status and undo the last "check out".
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What are categories?
Every public document is associated with a category, which is a theme of its content. When releasing your private document to public you are asked to select the most appropriate category for your document. The categories are created by the site administrator and they can extend to three different levels. You are free to choose any category at any level. The site administrator has the authority to change your document category if there is a newly created category that matches better to your document.
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Can I duplicate my document?
Yes. You have a "copy" option on your document menu to make a copy of your document. A newly copied document is private by default regardless of the privacy level of the original document.
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What are versions?
Versions are variations of the original document. In this application the original document is referred to as the "master document" and the versions act as children of the master document. When you create a version, the file contents and information are copied from the master document. You can create as many versions as you want.
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Can I share my versions?
Yes. You can share your versions just like regular documents.
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Can I publish my versions?
No. You cannot publish versions. Versions can only replace the master documents? However, you can detach a version from its master document and make it a standalone document. Then, you can release to the public.
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Can I delete my document?
Yes. You can delete your documents at anytime. If your document has versions, they will be deleted also. If you delete a version, only the version will be deleted.
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Can I expose my private document to the public without releasing it?
Yes. You can attach a keycode to your private document for others to access it. A private document with a keycode has its own URL which can be accessed by anyone. You can remove or change the keycode at anytime.
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What are the features of this site?
Here, you can store and organize document files or photos, share them, either privately or within a group, update files, or release to the public. Click here
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Who can benefit from using this site?
Everyone. For example, students and teachers can post assignments in your own group and share school works. Family members or friends can share private photos or writings. Professionals can post reports or have others to manage contents.
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Do I need to be a member to use this site?
You do not need to be a member to view and download public documents on this site. However, you need to sign up to be a member to upload documents and take full advantage of this site.
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Does it cost to sign up?
No. The membership is free and there are no hidden fees.
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What type of personal information does it collect to be a member?
You must provide a valid email address. You will receive a validation code to activate your membership. Signing up is simple and easy. This site is intended to be document oriented first. Therefore, we do not ask for you age, gender, and street address.
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Can I create two different accounts using the same email address?
No. Each user must have unique login ID and email address. If you try to sign up again using the same email address, the program will not allow you to continue.
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Can I advertise on this site?
We are planning on placing advertisement banners, but we have not determined the rates yet. For suggestions and inquiries, send emails to david@eFiler.net
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Can you customize this application for private or government organizations?
Yes. We are open to contracting opportunities. We can develop a closed web system or intranet application. For inquiries, send an email to David at david@eFiler.net
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Release 1.0 May 28, 2012 
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